Attend Meetings

If you are joining a meeting for the first time, you must accept the security warnings.

Attend an Instant Meeting

When you are invited to an instant meeting, you can:

• Respond: Click Respond to start a private chat with the person who invited you to the meeting.



• Join: Click Join to attend the meeting. The Meeting Room appears. Your name appears in the Participant List after you have joined the meeting. If you are joining a meeting for the first time, you must accept the security warnings.



• Decline: Click Close to decline the invitation.

Attend a Scheduled Meeting

1. Click "Attend a Meeting" on the Sametime Welcome page.



2. The Meeting Center appears. If you are prompted to log on to Sametime, enter your user name and password and click OK. If you are the Moderator, you must log on to Sametime before attending the meeting, even if you are not automatically prompted to log on. If you are not automatically prompted to log on, you can log on by clicking "Log on to Sametime" in the upper right corner of the Meeting Center.



3. Select the appropriate view (such as Active or My Meetings).



4. Click the meeting name. If the meeting requires a password, enter the password and click OK.



• If the meeting has started, the Meeting Room appears on your screen.



• If the meeting has not started yet, the meeting details appear. Wait until the scheduled meeting time, and click Attend. You might need to refresh your browser to see the Attend button.

Tip    If you do not see the meeting you want to attend, it might be unlisted (hidden). Click Unlisted Meeting in the Meeting Center, enter the meeting name, and click OK. If the meeting requires a password, enter the password and click OK.

Note If your Meeting Center includes a search feature, you are using the Enterprise Meeting Server (EMS). See the IBM Lotus Sametime 7.0 User's Guide for information about attending a meeting from the EMS.

Attend a Teleconference

Sametime includes the ability for you to conduct or attend a teleconference as part of a Sametime meeting. This feature must be enabled on your Sametime server and requires a third-party service provider.

To initiate a teleconference from the Sametime Connect client, do one of the following:

1. Send a meeting invitation with the Phone option checked.



2. Choose Teleconference from the Meeting menu.



3. Right-click on your contact list and select Teleconference from the context menu.



4. Launch a chat and choose Add Tools from the Meeting menu, select the Phone option and then click the Send button.

The Meeting Room client launches with options for your teleconference. You must enter a client ID and passcode into the Meeting Room client to launch the meeting.

For more information see "Including a Telephone Conference Call in the Meeting" in the IBM® Lotus® Sametime 7.0 User's Guide.